Document Controller (Hybrid)
Overview
As Project Document Controller at Vestas, you will manage project documentation streams, ensuring contracts and as-built records are approved and accessible. You'll organize filing structures, oversee data components, and support project teams with timely document submissions. You'll liaise with PMs, vendors, and customers to secure approvals and maintain compliance. This role combines system configuration, training, and archive/cycle handover to enable efficient project execution and cash flow.
Retribuzione / Benefits
salary commensurate with experience
health insurance
life insurance
Paid Time Off (PTO)
meal allowance
annual performance premio (5%)
Responsabilità
Create and manage project structures in Meddocs (MS SharePoint); ensure contracts (TSA, AOM, Annexes) and As Built docs are approved and available
Coordinate approval applications between project managers, vendors, and customers ensuring regulatory and contractual compliance
Monitor quality documentation (FAT)
to trigger contract payment milestones and ensure Local Content compliance
Create IRFs, coordinate insurance requirements, and track CAR insurance coverage
Coordinate CE plate creation and ordering with local vendors for timely delivery
Configure Site Apps, provide user support, and deliver training to project teams for efficient system use
Archive and classify project documentation in MedDocs and validate transfer from Procore
Requisiti fondamentali
Experience in Technical Document Control or Project Support in Energy, EPC, Construction, or Oil & Gas
Proficiency in SAP (highly valued) and advanced Microsoft Excel
Familiarity with Document Management Systems (DMS) such as PROCORE, ProjectWise, Acconex
Knowledge of local legislation related to documentation risks
Fluency in Italian and English
Methodical
Data-fluent
Collaborative
SAP
PROCORE
ProjectWise
As Project Document Controller at Vestas, you will manage project documentation streams, ensuring contracts and as-built records are approved and accessible. You'll organize filing structures, oversee data components, and support project teams with timely document submissions. You'll liaise with PMs, vendors, and customers to secure approvals and maintain compliance. This role combines system configuration, training, and archive/cycle handover to enable efficient project execution and cash flow.
Retribuzione / Benefits
salary commensurate with experience
health insurance
life insurance
Paid Time Off (PTO)
meal allowance
annual performance premio (5%)
Responsabilità
Create and manage project structures in Meddocs (MS SharePoint); ensure contracts (TSA, AOM, Annexes) and As Built docs are approved and available
Coordinate approval applications between project managers, vendors, and customers ensuring regulatory and contractual compliance
Monitor quality documentation (FAT)
to trigger contract payment milestones and ensure Local Content compliance
Create IRFs, coordinate insurance requirements, and track CAR insurance coverage
Coordinate CE plate creation and ordering with local vendors for timely delivery
Configure Site Apps, provide user support, and deliver training to project teams for efficient system use
Archive and classify project documentation in MedDocs and validate transfer from Procore
Requisiti fondamentali
Experience in Technical Document Control or Project Support in Energy, EPC, Construction, or Oil & Gas
Proficiency in SAP (highly valued) and advanced Microsoft Excel
Familiarity with Document Management Systems (DMS) such as PROCORE, ProjectWise, Acconex
Knowledge of local legislation related to documentation risks
Fluency in Italian and English
Methodical
Data-fluent
Collaborative
SAP
PROCORE
ProjectWise