Document Controller (hybrid)
Professional | Full-Time Region MED Customer Project Execution, MED Project Management Office The Project Documentation department is responsible for collecting and issuing the documentation within construction. The aim of this function is to provide the agreed scope of project specific contract documentation to the customer of the project and enable internal departments like Service to access the documents. As the Project Document Controller, you will handle the contractual document streams related to the project and will manage the filing solutions such as database structure and archiving.
You'll also oversee the main data components and for submitting relevant documents to the Project team, such as collecting, compiling, and presenting the as-built documentation.
Work model: Hybrid, with 3 days onsite and 2 days from home Project Documentation & Compliance: Create and manage project structures in Meddocs (MS Sharepoint). Ensure all contracts (TSA, AOM, Annexes) and "As Built" documentation are approved and available.
Approval & Regulatory Management: Coordinate approval applications between project managers, vendors, and customers, ensuring compliance with all legal, contractual, and site-specific requirements.
Financial & Quality Milestones: Follow up on quality documentation (FAT documents) to trigger contract payment milestones. Ensure compliance with Local Content requirements for specific Mediterranean countries Insurance Management: Create IRFs, coordinate insurance requirements, and follow up on CAR insurance coverage throughout project execution.
CE Plate Management: Coordinate the creation and ordering of CE plates with local vendors and ensure timely delivery.
Systems Support & Training: Configure Site Apps,
provide user support, and deliver training to project teams to ensure efficient system utilization.
Project
Handover (HOTS): Manage the archiving and classification of project documentation in MedDocs, including the transfer and validation of records from Procore. Previous experience in Technical Document Control or Project Support within Energy, EPC, Construction, or Oil & Gas sectors Proficiency in SAP (highly valued) and advanced knowledge of Microsoft Office (Excel) Familiarity with Document Management Systems (DMS) e.g. Knowledge of local legislation related to documentation risks Fluency in Italian and English (as you will operate with both local teams and within a global environment).
Data-fluent: You work well with digital tools and take pleasure in helping others learn or fix app-related problems.
Collaborative: You can effectively bridge the gap between site technicians, Project Managers, and the Shared Service Center (SSC) Attention to Detail: You have a high degree of organizational skill and a commitment to quality The gross annual salary expected for the candidate is a minimum of € 33,499.08 set by the current national and company collective bargaining agreement.
Unique Hybrid Flexibility: Office-based in Taranto, Italy Career Growth:
An opportunity to shift from field-based work to directing operational strategy at a global control center Vestas Benefits: Salary commensurate with experience, health insurance, life insurance, Paid Time Off (PTO), and meal allowance (cheque gourmet) Performance Premio: An annual 5% bonus tied to meeting Vestas' corporate objectives If you have a disability and are interested in this opportunity, we would be happy to get to know you and adapt the selection process to your needs. It has come to our attention that there are a number of fraudulent emails from people pretending to work for Vestas. At Vestas, we recognize the value of diversity, equity, and inclusion in driving innovation and success.
We are specialised in designing, manufacturing, installing, and servicing wind turbines, both onshore and offshore. We consider ourselves pioneers within the industry, as we continuously aim to design new solutions and technologies to create a more sustainable future for all of us. With more than 173 GW of wind power installed worldwide and 40+ years of experience in wind energy, we have an unmatched track record demonstrating our expertise within the field.
Vestas promotes a diverse workforce which embraces all social identities and is free of any discrimination. We commit to create and sustain an environment that acknowledges and harvests different experiences, skills, and perspectives. We also aim to give everyone equal access to opportunity.
To learn more about our company and life at Vestas, we invite you to visit our website at and follow us on our social media channels. We also encourage you to join our Talent Universe to receive notifications on new and relevant postings.
You'll also oversee the main data components and for submitting relevant documents to the Project team, such as collecting, compiling, and presenting the as-built documentation.
Work model: Hybrid, with 3 days onsite and 2 days from home Project Documentation & Compliance: Create and manage project structures in Meddocs (MS Sharepoint). Ensure all contracts (TSA, AOM, Annexes) and "As Built" documentation are approved and available.
Approval & Regulatory Management: Coordinate approval applications between project managers, vendors, and customers, ensuring compliance with all legal, contractual, and site-specific requirements.
Financial & Quality Milestones: Follow up on quality documentation (FAT documents) to trigger contract payment milestones. Ensure compliance with Local Content requirements for specific Mediterranean countries Insurance Management: Create IRFs, coordinate insurance requirements, and follow up on CAR insurance coverage throughout project execution.
CE Plate Management: Coordinate the creation and ordering of CE plates with local vendors and ensure timely delivery.
Systems Support & Training: Configure Site Apps,
provide user support, and deliver training to project teams to ensure efficient system utilization.
Project
Handover (HOTS): Manage the archiving and classification of project documentation in MedDocs, including the transfer and validation of records from Procore. Previous experience in Technical Document Control or Project Support within Energy, EPC, Construction, or Oil & Gas sectors Proficiency in SAP (highly valued) and advanced knowledge of Microsoft Office (Excel) Familiarity with Document Management Systems (DMS) e.g. Knowledge of local legislation related to documentation risks Fluency in Italian and English (as you will operate with both local teams and within a global environment).
Data-fluent: You work well with digital tools and take pleasure in helping others learn or fix app-related problems.
Collaborative: You can effectively bridge the gap between site technicians, Project Managers, and the Shared Service Center (SSC) Attention to Detail: You have a high degree of organizational skill and a commitment to quality The gross annual salary expected for the candidate is a minimum of € 33,499.08 set by the current national and company collective bargaining agreement.
Unique Hybrid Flexibility: Office-based in Taranto, Italy Career Growth:
An opportunity to shift from field-based work to directing operational strategy at a global control center Vestas Benefits: Salary commensurate with experience, health insurance, life insurance, Paid Time Off (PTO), and meal allowance (cheque gourmet) Performance Premio: An annual 5% bonus tied to meeting Vestas' corporate objectives If you have a disability and are interested in this opportunity, we would be happy to get to know you and adapt the selection process to your needs. It has come to our attention that there are a number of fraudulent emails from people pretending to work for Vestas. At Vestas, we recognize the value of diversity, equity, and inclusion in driving innovation and success.
We are specialised in designing, manufacturing, installing, and servicing wind turbines, both onshore and offshore. We consider ourselves pioneers within the industry, as we continuously aim to design new solutions and technologies to create a more sustainable future for all of us. With more than 173 GW of wind power installed worldwide and 40+ years of experience in wind energy, we have an unmatched track record demonstrating our expertise within the field.
Vestas promotes a diverse workforce which embraces all social identities and is free of any discrimination. We commit to create and sustain an environment that acknowledges and harvests different experiences, skills, and perspectives. We also aim to give everyone equal access to opportunity.
To learn more about our company and life at Vestas, we invite you to visit our website at and follow us on our social media channels. We also encourage you to join our Talent Universe to receive notifications on new and relevant postings.