Support Specialist - Italian
Overview As Congress Support Specialist, you enable successful healthcare congresses by coordinating cross-functional activities and ensuring regulatory compliance. You will collaborate with Marketing, Medical Affairs, and Patient Advocacy teams to plan and run congress logistics. You will manage contracts, vendors, and speaker arrangements, while maintaining compliance with internal SOPs and Italian regulations. The role offers exposure to international stakeholders and a dynamic, fast-paced environment. You'll support value transfers and audits, contributing to high-impact patient access initiatives.
Retribuzione / Benefits
annual premio scheme
comprehensive pension
private medical insurance
wellbeing programme
flexible benefits programme
relocation support
Responsabilità
Assist in planning and executing congress-related activities with cross-functional teams
Coordinate logistics: hotel sourcing, registrations, booths, and on-site execution
Maintain relationships with organizers, vendors, and partners as primary contact
Manage contracting with booth builders, medical writing, and design vendors
Contract international speakers per internal transfer of value SOPs
Coordinate speaker logistics and accommodation per Italian/local rules
Handle AIFA filings and related documentation
Process purchase requests per procurement SOPs and bidding rules
Ensure timely budget accruals in SAP for budget control and AIFA reporting
Monitor intercompany recharges and SAP processes related to HCPs and congresses
Participate in internal/external audits; prepare disclosure docs for regulatory authorities
Requisiti fondamentali
- Bachelor's degree in a relevant field
- +2 years of progressive experience in congresses/events management or related roles in pharma/healthcare
- Fluent in English and Italian
- Cross-functional collaboration
- Attention to detail and regulatory compliance
- Vendor and contract management
- SAP (budget accruals, intercompany recharges)
- AIFA filing and regulatory documentation
- Procurement SOPs and purchasing processes
Retribuzione / Benefits
annual premio scheme
comprehensive pension
private medical insurance
wellbeing programme
flexible benefits programme
relocation support
Responsabilità
Assist in planning and executing congress-related activities with cross-functional teams
Coordinate logistics: hotel sourcing, registrations, booths, and on-site execution
Maintain relationships with organizers, vendors, and partners as primary contact
Manage contracting with booth builders, medical writing, and design vendors
Contract international speakers per internal transfer of value SOPs
Coordinate speaker logistics and accommodation per Italian/local rules
Handle AIFA filings and related documentation
Process purchase requests per procurement SOPs and bidding rules
Ensure timely budget accruals in SAP for budget control and AIFA reporting
Monitor intercompany recharges and SAP processes related to HCPs and congresses
Participate in internal/external audits; prepare disclosure docs for regulatory authorities
Requisiti fondamentali
- Bachelor's degree in a relevant field
- +2 years of progressive experience in congresses/events management or related roles in pharma/healthcare
- Fluent in English and Italian
- Cross-functional collaboration
- Attention to detail and regulatory compliance
- Vendor and contract management
- SAP (budget accruals, intercompany recharges)
- AIFA filing and regulatory documentation
- Procurement SOPs and purchasing processes