Chief of Staff / Operations Manager
Shape how the company operates day to day and help turn chaos into leverage as we scale from a small, highly technical founding team into a real company. /ppWe're building Cyberwave at the intersection of robotics, real-time systems, and AI. Our mission is to make AI do dehumanizing work in factories around the world — and we're assembling an A+ team to do it. /ppAs we scale from a small, highly technical founding team into a real company, we're looking for a Chief of Staff / Operations Manager to work directly with the founders and take ownership of the operational backbone of Cyberwave. /ppThis is a senior or strong mid-level role with real autonomy. You will shape how the company operates day to day and help turn chaos into leverage. /ppIn-person team primarily based in Milan and Zurich, with real robots, real deployments, and real impact. /ppOperations Management Finance Accounting Logistics Supply Chain Partner Management Process Design Automation Procurement Compliance Project Management /ph3Requirements /h3ulliExperience operating in fast-moving startups or scale-ups, ideally with hardware, robotics, deep tech, or regulated environments /liliComfortable owning messy problems and turning them into clean systems /liliAbility to operate autonomously, make decisions, and push things forward without waiting for perfect information /liliDetail-oriented where it matters (finance, logistics, compliance) but pragmatic and execution-focused /liliComfortable working in English in an international, high-talent environment /liliBonus: experience with Italian corporate structures (S.p.A.), hardware logistics,
or working closely with technical teams /li /ulh3Responsibilities /h3ulliOwn and automate core operational processes required for an Italian S.p.A. (accounting workflows, invoicing, expenses, compliance, coordination with accountants and advisors) /liliImprove internal reporting, budgeting inputs, and operational visibility for founders /liliPlan and execute logistics for robots and hardware: shipping, customs, on-site installation, demos, hackathons, marketing events, and client pilots /liliCoordinate timelines across engineering, marketing, and external partners to ensure robots show up, work, and come back safely /liliBuild repeatable playbooks for demos and field deployments /liliDesign and implement scalable processes to identify, evaluate, onboard, and manage partners (hardware vendors, software providers, integrators) /liliHelp formalize contracts, procurement flows, and partner lifecycle management /liliEnable the engineering team by coordinating procurement of robots, sensors, lab equipment, tooling, and infrastructure /liliManage insurance, assets, and operational risk related to hardware and field work /liliBe the connective tissue between engineering, business, and external stakeholders /li /ulh3What We Offer /h3pWork directly with founders and have real influence on how the company scales /ppBuild the operational foundation of a company working on cutting-edge robotics and AI /ppHigh ownership, high trust, and high standards — we hire only A-players /ppCompetitive compensation and meaningful equity /ppIn-person team with real robots, real deployments, and real impact /ph3Ready to Join Our Team? /pulliYour Github or LinkedIn profile /lili2-3 lines about why you would like to join Cyberwave /li /ulpTell us what excites you about this opportunity and how you can contribute to our mission! /
or working closely with technical teams /li /ulh3Responsibilities /h3ulliOwn and automate core operational processes required for an Italian S.p.A. (accounting workflows, invoicing, expenses, compliance, coordination with accountants and advisors) /liliImprove internal reporting, budgeting inputs, and operational visibility for founders /liliPlan and execute logistics for robots and hardware: shipping, customs, on-site installation, demos, hackathons, marketing events, and client pilots /liliCoordinate timelines across engineering, marketing, and external partners to ensure robots show up, work, and come back safely /liliBuild repeatable playbooks for demos and field deployments /liliDesign and implement scalable processes to identify, evaluate, onboard, and manage partners (hardware vendors, software providers, integrators) /liliHelp formalize contracts, procurement flows, and partner lifecycle management /liliEnable the engineering team by coordinating procurement of robots, sensors, lab equipment, tooling, and infrastructure /liliManage insurance, assets, and operational risk related to hardware and field work /liliBe the connective tissue between engineering, business, and external stakeholders /li /ulh3What We Offer /h3pWork directly with founders and have real influence on how the company scales /ppBuild the operational foundation of a company working on cutting-edge robotics and AI /ppHigh ownership, high trust, and high standards — we hire only A-players /ppCompetitive compensation and meaningful equity /ppIn-person team with real robots, real deployments, and real impact /ph3Ready to Join Our Team? /pulliYour Github or LinkedIn profile /lili2-3 lines about why you would like to join Cyberwave /li /ulpTell us what excites you about this opportunity and how you can contribute to our mission! /