Assistant to Chief Executive Officer
Key Responsibilities
- Executive Support &
- Calendar Management
- Manage and maintain the CEO’s complex daily schedule, prioritizing meetings, conference calls, and international appointments across multiple time zones (CET, EST, PST).
- Act as the primary point of contact and gatekeeper for internal and external stakeholders, VIP clients, talent management, and luxury brand executives.
- Organize and prepare briefing materials, agendas, and background information ahead of high-level meetings and client presentations.
- Overview monthly reports from the three showrooms of the company
- Travel &
- Logistics Coordination
- Seamlessly coordinate end-to-end international and domestic travel arrangements, including flights, luxury accommodation, ground transportation, visas, and detailed itineraries also for VIP and celebrities that at times will be requested by the CEO
- Oversee logistical requirements for showroom visits, client meetings, and international events across Milan, NY, and LA.
- Administrative &
- Operational Assistance
- Draft, edit, and review executive correspondence, emails, contracts, and internal communications on behalf of the CEO with absolute confidentiality.
- Track pending deliverables and follow up with internal team members (Press Office, VIP Relations,
HR, Finance) to ensure deadlines are met.
- Assist in organizing expense reports, invoice tracking, and approving reimbursable costs in coordination with the accounting department.
- Special Projects &
- Personal Support
- Handle private bookings for the CEO when required, maintaining the highest level of discretion.
- Support special initiatives, press activations, and high-profile client engagement projects as needed.
Requirements &
- Qualifications
- Experience: Minimum Fundamental 3 years of experience as an Executive or Personal Assistant supporting C-level executives within fashion, luxury, PR, or entertainment.
- Languages: Native/Bilingual Italian and Absolutely Impeccable English (written and spoken) are mandatory.
Skills
- Flawless organizational and time-management skills with the ability to multitask under pressure.
- Strong familiarity with Google Workspace, Microsoft Office, Canva, and calendar management tools.
- Exceptional interpersonal skills with a refined, professional etiquette ("white-glove treatment").
- Absolute discretion, confidentiality, and sound judgment when handling sensitive business matters.
- Executive Support &
- Calendar Management
- Manage and maintain the CEO’s complex daily schedule, prioritizing meetings, conference calls, and international appointments across multiple time zones (CET, EST, PST).
- Act as the primary point of contact and gatekeeper for internal and external stakeholders, VIP clients, talent management, and luxury brand executives.
- Organize and prepare briefing materials, agendas, and background information ahead of high-level meetings and client presentations.
- Overview monthly reports from the three showrooms of the company
- Travel &
- Logistics Coordination
- Seamlessly coordinate end-to-end international and domestic travel arrangements, including flights, luxury accommodation, ground transportation, visas, and detailed itineraries also for VIP and celebrities that at times will be requested by the CEO
- Oversee logistical requirements for showroom visits, client meetings, and international events across Milan, NY, and LA.
- Administrative &
- Operational Assistance
- Draft, edit, and review executive correspondence, emails, contracts, and internal communications on behalf of the CEO with absolute confidentiality.
- Track pending deliverables and follow up with internal team members (Press Office, VIP Relations,
HR, Finance) to ensure deadlines are met.
- Assist in organizing expense reports, invoice tracking, and approving reimbursable costs in coordination with the accounting department.
- Special Projects &
- Personal Support
- Handle private bookings for the CEO when required, maintaining the highest level of discretion.
- Support special initiatives, press activations, and high-profile client engagement projects as needed.
Requirements &
- Qualifications
- Experience: Minimum Fundamental 3 years of experience as an Executive or Personal Assistant supporting C-level executives within fashion, luxury, PR, or entertainment.
- Languages: Native/Bilingual Italian and Absolutely Impeccable English (written and spoken) are mandatory.
Skills
- Flawless organizational and time-management skills with the ability to multitask under pressure.
- Strong familiarity with Google Workspace, Microsoft Office, Canva, and calendar management tools.
- Exceptional interpersonal skills with a refined, professional etiquette ("white-glove treatment").
- Absolute discretion, confidentiality, and sound judgment when handling sensitive business matters.