Executive Office & Leadership Support Coordinator
Every well-run office has one person who makes it look easy.
A multinational defence communications site in Sigonella, Sicily, needs an administrative assistant for its leadership team: the link between management and everybody else, and the reason the week actually happens as planned.
What you would be doing
- Managing diaries and correspondence for the leadership team, and planning the meetings that matter - Making sure the team has the information it needs when it needs it, and liaising across functions to get it - Keeping office policies, procedures and the administrative process flow current - Preparing and circulating the standard status and activity reporting - Handling requisitions for equipment and staff, and looking after the service agreements behind them - Building and maintaining the filing systems, physical and electronic,
so things can be found - Working in spreadsheets with the everyday functions and conditional formulas the reporting needs
What you would bring
- Higher vocational training with post-related experience, or a secondary qualification with more of it - Time served in an office environment with real office management systems and procedures - Flexibility and problem-solving when the day changes shape, and the multi-tasking to survive it - Excellent written and spoken English at an advanced level; basic Italian is a premio
Why this one is worth a look
It is a visible, self-contained role at an international site on the Sicilian coast, working directly with the people who make the decisions, and it runs from a standing framework rather than a one-off project.
A multinational defence communications site in Sigonella, Sicily, needs an administrative assistant for its leadership team: the link between management and everybody else, and the reason the week actually happens as planned.
What you would be doing
- Managing diaries and correspondence for the leadership team, and planning the meetings that matter - Making sure the team has the information it needs when it needs it, and liaising across functions to get it - Keeping office policies, procedures and the administrative process flow current - Preparing and circulating the standard status and activity reporting - Handling requisitions for equipment and staff, and looking after the service agreements behind them - Building and maintaining the filing systems, physical and electronic,
so things can be found - Working in spreadsheets with the everyday functions and conditional formulas the reporting needs
What you would bring
- Higher vocational training with post-related experience, or a secondary qualification with more of it - Time served in an office environment with real office management systems and procedures - Flexibility and problem-solving when the day changes shape, and the multi-tasking to survive it - Excellent written and spoken English at an advanced level; basic Italian is a premio
Why this one is worth a look
It is a visible, self-contained role at an international site on the Sicilian coast, working directly with the people who make the decisions, and it runs from a standing framework rather than a one-off project.