HR Operations
The Role
We are hiring an HR Operations lead to build the people infrastructure behind a growing portfolio of software businesses. Every acquisition arrives with its own HR systems, policies and habits. Your job is to bring them onto one platform, one set of processes and one way of working, without losing what made each business work.
You will own HiBob as our core HR system and lead the centralisation of HR systems across acquired companies. Alongside that, you will support recruiting across the group, manage the people side of founder transitions after acquisition, and shape the culture initiatives that let different cities and backgrounds operate as one company.
The role is based in our central Milan office and reports to the Global HR Director, working closely with leadership, finance and the operators running each portfolio company. It suits someone with 2 to 6 years in HR operations or people systems who uses AI as a default part of how they work and would rather fix a process than describe its flaws.
About Circeus
Circeus is an AI-native holding that acquires and evolves mission-critical B2B software businesses globally. We serve 250,000+ businesses across diverse verticals, focusing on high-retention, deeply embedded software.
Our model: acquire high-quality software companies and accelerate their growth through a centralised AI platform, driving both revenue expansion and operational efficiency. We operate as long‐term owners, continuously improving products through applied AI.
What You'll Do
Own HiBob as the group's HR system of record, covering configuration, data quality, workflows and reporting
Lead the migration of acquired companies onto centralised HR systems, from data mapping to cutover
Standardise onboarding, offboarding, contracts and policies across the portfolio while respecting local requirements
Build AI workflows that remove manual HR admin, from document generation to employee queries
Support recruiting across the group, holding a bar that focuses only on the top 1% of candidates, by coordinating pipelines, running interview logistics and improving candidate experience
Manage the people side of founder transitions, including handovers, role changes and internal communications
Design and run culture initiatives that connect teams across offices and portfolio companies
Produce clean people data and reporting that leadership and finance can act on
Document processes and tooling that scale with each new acquisition
What We're Looking For
2 to 6 years in HR operations, people operations or HRIS, ideally in a multi-entity or high-growth business
Hands‐on experience administering HiBob, or a comparable HRIS you have configured rather than simply used
A track record of centralising or migrating HR systems, data or processes
Demonstrated AI proficiency, with concrete examples of using AI to automate or improve HR work
Familiarity with employment practice across more than one European country
Sound judgement and discretion with sensitive people matters, including leadership transitions
Clear written and spoken English, and the confidence to propose a better process
Nice to Have
Experience with post‐acquisition integration or M&A; people workstreams
Fluent Italian, plus additional European languages
Experience supporting recruiting at volume, including ATS administration
Exposure to software or SaaS businesses
Familiarity with no‐code automation tools and HRIS integrations
Why Circeus
Exposure to a portfolio of software businesses rather than a single company
AI applied to real operational problems, with impact you can measure
Ownership and pace from day one, with direct access to leadership
Direct collaboration with our central AI team
One team across London, Milan and Sarajevo, operating as a single system
Competitive compensation and a clear path to grow with the group
We are hiring an HR Operations lead to build the people infrastructure behind a growing portfolio of software businesses. Every acquisition arrives with its own HR systems, policies and habits. Your job is to bring them onto one platform, one set of processes and one way of working, without losing what made each business work.
You will own HiBob as our core HR system and lead the centralisation of HR systems across acquired companies. Alongside that, you will support recruiting across the group, manage the people side of founder transitions after acquisition, and shape the culture initiatives that let different cities and backgrounds operate as one company.
The role is based in our central Milan office and reports to the Global HR Director, working closely with leadership, finance and the operators running each portfolio company. It suits someone with 2 to 6 years in HR operations or people systems who uses AI as a default part of how they work and would rather fix a process than describe its flaws.
About Circeus
Circeus is an AI-native holding that acquires and evolves mission-critical B2B software businesses globally. We serve 250,000+ businesses across diverse verticals, focusing on high-retention, deeply embedded software.
Our model: acquire high-quality software companies and accelerate their growth through a centralised AI platform, driving both revenue expansion and operational efficiency. We operate as long‐term owners, continuously improving products through applied AI.
What You'll Do
Own HiBob as the group's HR system of record, covering configuration, data quality, workflows and reporting
Lead the migration of acquired companies onto centralised HR systems, from data mapping to cutover
Standardise onboarding, offboarding, contracts and policies across the portfolio while respecting local requirements
Build AI workflows that remove manual HR admin, from document generation to employee queries
Support recruiting across the group, holding a bar that focuses only on the top 1% of candidates, by coordinating pipelines, running interview logistics and improving candidate experience
Manage the people side of founder transitions, including handovers, role changes and internal communications
Design and run culture initiatives that connect teams across offices and portfolio companies
Produce clean people data and reporting that leadership and finance can act on
Document processes and tooling that scale with each new acquisition
What We're Looking For
2 to 6 years in HR operations, people operations or HRIS, ideally in a multi-entity or high-growth business
Hands‐on experience administering HiBob, or a comparable HRIS you have configured rather than simply used
A track record of centralising or migrating HR systems, data or processes
Demonstrated AI proficiency, with concrete examples of using AI to automate or improve HR work
Familiarity with employment practice across more than one European country
Sound judgement and discretion with sensitive people matters, including leadership transitions
Clear written and spoken English, and the confidence to propose a better process
Nice to Have
Experience with post‐acquisition integration or M&A; people workstreams
Fluent Italian, plus additional European languages
Experience supporting recruiting at volume, including ATS administration
Exposure to software or SaaS businesses
Familiarity with no‐code automation tools and HRIS integrations
Why Circeus
Exposure to a portfolio of software businesses rather than a single company
AI applied to real operational problems, with impact you can measure
Ownership and pace from day one, with direct access to leadership
Direct collaboration with our central AI team
One team across London, Milan and Sarajevo, operating as a single system
Competitive compensation and a clear path to grow with the group