Conference Support Specialist
pJob Description - Conference Support Specialist ) /p pJob Description /p pbCALL FOR EXPRESSIONS OF INTEREST - VACANCY ANNOUNCEMENT /bb: /b /p pConference Support Specialist /p h3Job Posting /h3 p09/Nov/2026 /p h3Closure Date /h3 p23/Nov/2026, 10:59:00 PM /p pOrganizational Unit : NSA - Animal Production and Health /p h3Job Type /h3 pNon-staff opportunities /p pType of Requisition : Consultant / PSA (Personal Services Agreement) /p h3Primary Location /h3 pItaly-Rome /p pDuration : 10 months /p pPost Number : N/A /p pIMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device /p ul liFAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture. /li liQualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply; /li liEveryone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values /li liFAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination /li liAll selected candidates will undergo rigorous reference and background checks /li liAll applications will be treated with the strictest confidentiality /li /ul pFAO’s commitment to environmental sustainability is integral to our strategic objectives and operations. /p pbOrganizational Setting /b /p pThe Animal Production and Health Division (NSA) leads FAO’s work on sustainable livestock transformation and facilitates global dialogue, partnerships and collaboration among stakeholders across the livestock sector. NSA convenes governments, producer organizations, development and financial partners, research institutions, civil society, youth and private-sector actors to advance sustainable livestock development. /p pFAO is preparing the 3rd Global Conference on Sustainable Livestock Transformation, a flagship event scheduled to be held 20-21 September 2027 at FAO headquarters, Rome. The Conference will bring together Members and a broad range of stakeholders to share experiences, strengthen partnerships, mobilize investment and accelerate action towards more sustainable, resilient and inclusive livestock systems. It will build on the outcomes of previous global conferences, regional dialogues and stakeholder engagement processes. /p pThe position is located in NSA at FAO headquarters in Rome, Italy. /p h3Reporting Lines /h3 pUnder the overall supervision of the Director, Animal Production and Health Division (NSA),
the guidance of the Chief, Livestock Innovation, Climate and Post-harvest Solutions Branch (NSAL), and the immediate supervision of the Conference Technical Co-Leads, the Conference Support Specialist will work in collaboration with members of the Conference Secretariat to support the preparation, planning and organization of the 3rd Global Conference on Sustainable Livestock Transformation. /p h3Technical Focus /h3 pProvide organizational and logistical support to the Conference Secretariat and facilitate communication and coordination with relevant stakeholders to contribute to the timely and effective preparation and delivery of the Conference. /p h3Tasks and responsibilities /h3 ul liSupport the Conference Secretariat in developing and maintaining a timeline and workplan for the Conference; /li liAssist in the preparation of the Global Conference concept note and agenda; /li liCoordinate the preparation of the concept notes and agendas for side events and exhibitions; /li liSupport the establishment of the Conference Organizing and Advisory Bodies; plan and organize coordination meetings; prepare agendas and minutes; and revise relevant documentation; /li liAssist the Conference Secretariat in drafting concept notes, email messages, official correspondence letters, background papers and other preparatory materials; /li liCoordinate communication with speakers on the submission of abstracts and presentations, and support the preparation of conference‑related documents and publications, ensuring accuracy, clarity and consistency of messaging; /li liProvide logistical and administrative support to the Conference Secretariat, including budget monitoring, travel arrangements and other operational requirements; /li liCoordinate inputs for invitations to representatives of member countries and relevant organizations; /li liIn liaison with the Office of Communications (OCC), coordinate inputs for communication materials, including at least one press release about the Conference and regular updates to the Conference website; /li liSupport the development and launch of the Conference website and the preparation of the exhibition; /li liPerform other related duties as required in support of the Conference. /li /ul h3FAO Standards and guidelines:
/h3 pLiaison with OCC will be maintained, either directly or through an agreed focal point/coordinator, to ensure compliance with OCC standards, aligned messaging, and appropriate review and clearance processes. /p pAll communication materials will follow FAO clearance processes and comply with FAO standards, including: bFAO Strategic Framework /b: bFAO social media policy and guidelines /b: bSocial Media Branding Guidelines /b: bFAOSTYLE /b( bFAO terminology /b bFAO Names Of Countries /b Story guidelines, Story template, UN map standards, FAO logo policy and related branding guidelines (available to staff). /p pFurther guidance regarding FAO communications, policies and procedures can be found through the FAO intranet, OCC section. /p h3CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING /h3 ul liFor Consultants: Advanced university degree from an institution recognized by the International Association of Universities (IAU)/UNESCO in communication, event management, international relations and related fields or a field related the conference theme. Consultants with a bachelor's degree need two additional years of relevant professional experience. /li liFor PSAs: University degree (or technical degree/certificate) from an institution recognized by the International Association of Universities (IAU)/UNESCO in communication, event management, international relations and related fields or a field related to the conference theme. /li liAt least 3 years of progressively responsible professional experience in conference or event organization, programme or project coordination, stakeholder engagement, communications, administration or related areas. /li liWorking knowledge (level C) of English /li /ul h3FAO Core Competencies /h3 pPlease note that all candidates should adhere to FAO Values of Commitment to FAO, Respect for All and Integrity and Transparency /p h3ADDITIONAL INFORMATION /h3 ul liFAO does not charge any fee at any stage of the recruitment process (application, interview, processing) /li liPlease note that FAO will only consider academic credentials or degrees obtained from an educational institution recognized in the IAU/UNESCO list /li liPlease note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at /li liAppointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. /li /ul #J-18808-Ljbffr
the guidance of the Chief, Livestock Innovation, Climate and Post-harvest Solutions Branch (NSAL), and the immediate supervision of the Conference Technical Co-Leads, the Conference Support Specialist will work in collaboration with members of the Conference Secretariat to support the preparation, planning and organization of the 3rd Global Conference on Sustainable Livestock Transformation. /p h3Technical Focus /h3 pProvide organizational and logistical support to the Conference Secretariat and facilitate communication and coordination with relevant stakeholders to contribute to the timely and effective preparation and delivery of the Conference. /p h3Tasks and responsibilities /h3 ul liSupport the Conference Secretariat in developing and maintaining a timeline and workplan for the Conference; /li liAssist in the preparation of the Global Conference concept note and agenda; /li liCoordinate the preparation of the concept notes and agendas for side events and exhibitions; /li liSupport the establishment of the Conference Organizing and Advisory Bodies; plan and organize coordination meetings; prepare agendas and minutes; and revise relevant documentation; /li liAssist the Conference Secretariat in drafting concept notes, email messages, official correspondence letters, background papers and other preparatory materials; /li liCoordinate communication with speakers on the submission of abstracts and presentations, and support the preparation of conference‑related documents and publications, ensuring accuracy, clarity and consistency of messaging; /li liProvide logistical and administrative support to the Conference Secretariat, including budget monitoring, travel arrangements and other operational requirements; /li liCoordinate inputs for invitations to representatives of member countries and relevant organizations; /li liIn liaison with the Office of Communications (OCC), coordinate inputs for communication materials, including at least one press release about the Conference and regular updates to the Conference website; /li liSupport the development and launch of the Conference website and the preparation of the exhibition; /li liPerform other related duties as required in support of the Conference. /li /ul h3FAO Standards and guidelines:
/h3 pLiaison with OCC will be maintained, either directly or through an agreed focal point/coordinator, to ensure compliance with OCC standards, aligned messaging, and appropriate review and clearance processes. /p pAll communication materials will follow FAO clearance processes and comply with FAO standards, including: bFAO Strategic Framework /b: bFAO social media policy and guidelines /b: bSocial Media Branding Guidelines /b: bFAOSTYLE /b( bFAO terminology /b bFAO Names Of Countries /b Story guidelines, Story template, UN map standards, FAO logo policy and related branding guidelines (available to staff). /p pFurther guidance regarding FAO communications, policies and procedures can be found through the FAO intranet, OCC section. /p h3CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING /h3 ul liFor Consultants: Advanced university degree from an institution recognized by the International Association of Universities (IAU)/UNESCO in communication, event management, international relations and related fields or a field related the conference theme. Consultants with a bachelor's degree need two additional years of relevant professional experience. /li liFor PSAs: University degree (or technical degree/certificate) from an institution recognized by the International Association of Universities (IAU)/UNESCO in communication, event management, international relations and related fields or a field related to the conference theme. /li liAt least 3 years of progressively responsible professional experience in conference or event organization, programme or project coordination, stakeholder engagement, communications, administration or related areas. /li liWorking knowledge (level C) of English /li /ul h3FAO Core Competencies /h3 pPlease note that all candidates should adhere to FAO Values of Commitment to FAO, Respect for All and Integrity and Transparency /p h3ADDITIONAL INFORMATION /h3 ul liFAO does not charge any fee at any stage of the recruitment process (application, interview, processing) /li liPlease note that FAO will only consider academic credentials or degrees obtained from an educational institution recognized in the IAU/UNESCO list /li liPlease note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at /li liAppointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. /li /ul #J-18808-Ljbffr