VCARBTeam
Sporting Logistics and Expenditures
- Manage sea and air freight movements, including bookings, customs, documentation and shipments.
- Coordinate the preparation, labelling, collection and allocation of pallets, cases and packages.
- Check shipment weights, dimensions, quantities, packaging and contents.
- Prepare and verify shipping documentation, including packing lists, invoices, delivery notes, bills of lading and shipping instructions.
- Liaise with forwarders, carriers, suppliers and warehouses for shipments tracking.
- Monitor freight costs, additional charges and invoice accuracy.
- Support the planning and coordination of road transportation for trucks, offices and hospitality activities.
- Monitor fleet maintenance, deadlines, vehicle assignments and conditions.
- Coordinate the daily activities of external personnel, including transportation-related operations.
- Support the organisation and operational management of logistics warehouse.
- Support CAPEX and project activities, including quotations, meetings, documentation, deadlines and supplier follow-up.
- Collect and analyse data on transportation, personnel, weights, fleet activities and costs, preparing related reports when required.
- Prepare and monitor purchase requisitions and perform preliminary checks on invoice documentation before approval.
- Ensure compliance with company procedures, standards and safety regulations.
Race Team Coordination Support (from Factory)
- Management of the documentation required by the FIA and event organisers.
- When required,
supports in coordinating accreditation for drivers team members, guests and suppliers.
- Updating databases and internal systems.
- Coordinate purchase orders, administrative requests and supplier documentation.
- Collecting and verifying invoices, expense reports and event-related documentation.
- Liaise communication with racing circuits prior racing events, including compilations of order forms.
Professionalism
- Liaising with internal departments (Purchasing, Warehouse, Travel, HR, Technical) to ensure operations are coordinated according to team's standards.
- Building and maintaining productive relationships with colleagues, external supplier, circuits.
What We Offer
- Working in a young, collaborative and international environment.
- Tailored training.
- Company Events / Briefings.
- Onsite Gym.
- Premio scheme.
- Annual salary review process.
- Meal Tickets.
- Free additional health insurance.
Salary
In line with pay transparency regulations (Legislative Decree 96/2026), the minimum fixed salary for this role is the contractual minimum set by the National Collective Labour Agreement for the Metalworking Industry (Federmeccanica/Assistal)
for classification level C3 . We specify that the above mentioned level is a minimum threshold and does not correspond to the overall compensation package, which is determined by objective, measurable and gender-neutral criteria, being significantly higher than the contractual minimum indicated.
Qualifications
- Experience with international shipment management, customs documentation and shipment tracking.
- Previous experience in motorsport, Formula 1, automotive, sporting events or a fast-paced international environment would be advantageous.
- Experience managing pallets, cases, packages and delivery schedules.
- Experience handling invoices, purchase orders, expense reports and supplier documentation.
- Experience with CAPEX tracking and basic knowledge of cost-control principles.
- Strong understanding of sea freight processes, including but not limited to bills of lading and shipping instructions.
- Good understanding international shipping requirements.
- Strong document-control and data-management skills.
- Proficiency in Microsoft Office.
- Experience using ERP, logistics, purchasing or internal database systems.
- Ability to maintain accurate records and manage multiple time-sensitive deadlines.
- Highly organised, methodical and reliable.
- Strong attention to detail and accuracy.
- Excellent communication and stakeholder-management skills.
- Proactive approach to identifying and resolving issues.
- Ability to prioritise under pressure and manage last-minute
- Manage sea and air freight movements, including bookings, customs, documentation and shipments.
- Coordinate the preparation, labelling, collection and allocation of pallets, cases and packages.
- Check shipment weights, dimensions, quantities, packaging and contents.
- Prepare and verify shipping documentation, including packing lists, invoices, delivery notes, bills of lading and shipping instructions.
- Liaise with forwarders, carriers, suppliers and warehouses for shipments tracking.
- Monitor freight costs, additional charges and invoice accuracy.
- Support the planning and coordination of road transportation for trucks, offices and hospitality activities.
- Monitor fleet maintenance, deadlines, vehicle assignments and conditions.
- Coordinate the daily activities of external personnel, including transportation-related operations.
- Support the organisation and operational management of logistics warehouse.
- Support CAPEX and project activities, including quotations, meetings, documentation, deadlines and supplier follow-up.
- Collect and analyse data on transportation, personnel, weights, fleet activities and costs, preparing related reports when required.
- Prepare and monitor purchase requisitions and perform preliminary checks on invoice documentation before approval.
- Ensure compliance with company procedures, standards and safety regulations.
Race Team Coordination Support (from Factory)
- Management of the documentation required by the FIA and event organisers.
- When required,
supports in coordinating accreditation for drivers team members, guests and suppliers.
- Updating databases and internal systems.
- Coordinate purchase orders, administrative requests and supplier documentation.
- Collecting and verifying invoices, expense reports and event-related documentation.
- Liaise communication with racing circuits prior racing events, including compilations of order forms.
Professionalism
- Liaising with internal departments (Purchasing, Warehouse, Travel, HR, Technical) to ensure operations are coordinated according to team's standards.
- Building and maintaining productive relationships with colleagues, external supplier, circuits.
What We Offer
- Working in a young, collaborative and international environment.
- Tailored training.
- Company Events / Briefings.
- Onsite Gym.
- Premio scheme.
- Annual salary review process.
- Meal Tickets.
- Free additional health insurance.
Salary
In line with pay transparency regulations (Legislative Decree 96/2026), the minimum fixed salary for this role is the contractual minimum set by the National Collective Labour Agreement for the Metalworking Industry (Federmeccanica/Assistal)
for classification level C3 . We specify that the above mentioned level is a minimum threshold and does not correspond to the overall compensation package, which is determined by objective, measurable and gender-neutral criteria, being significantly higher than the contractual minimum indicated.
Qualifications
- Experience with international shipment management, customs documentation and shipment tracking.
- Previous experience in motorsport, Formula 1, automotive, sporting events or a fast-paced international environment would be advantageous.
- Experience managing pallets, cases, packages and delivery schedules.
- Experience handling invoices, purchase orders, expense reports and supplier documentation.
- Experience with CAPEX tracking and basic knowledge of cost-control principles.
- Strong understanding of sea freight processes, including but not limited to bills of lading and shipping instructions.
- Good understanding international shipping requirements.
- Strong document-control and data-management skills.
- Proficiency in Microsoft Office.
- Experience using ERP, logistics, purchasing or internal database systems.
- Ability to maintain accurate records and manage multiple time-sensitive deadlines.
- Highly organised, methodical and reliable.
- Strong attention to detail and accuracy.
- Excellent communication and stakeholder-management skills.
- Proactive approach to identifying and resolving issues.
- Ability to prioritise under pressure and manage last-minute